Appendix H: List of requirements

Table H.1 reproduces the table set out in Schedule 2 of the PGPA Rule. Section 17A(d) requires this table to be included in entities' annual reports as an aid of access.

Table H.1 List of requirements
PGPA Rule ReferenceDescriptionRequirementPart
17AD(g) Letter of transmittal
17AI A copy of the letter of transmittal signed and dated by accountable authority on date final text approved, with statement that the report has been prepared in accordance with section 46 of the Act and any enabling legislation that specifies additional requirements in relation to the annual report. Mandatory Letter of Transmittal
17AD(h) Aids to access
17AJ(a) Table of contents Mandatory Contents
17AJ(b) Alphabetical index Mandatory Part 8
17AJ(c) Glossary of abbreviations and acronyms Mandatory Part 8
17AJ(d) List of requirements Mandatory Appendix H
17AJ(e) Details of contact officer Mandatory Contact Us
17AJ(f) Entity's website address Mandatory Contact Us
17AJ(g) Electronic address of report Mandatory Contact Us
17AD(a) Review by accountable authority
17AD(a) A review by the accountable authority of the entity Mandatory Part 1
17AD(b) Overview of the entity
17AE(1)(a)(i) A description of the role and functions of the entity Mandatory Part 2
17AE(1)(a)(ii) A description of the organisational structure of the entity Mandatory Part 2
17AE(1)(a)(iii) A description of the outcomes and programs administered by the entity Mandatory Part 2
17AE(1)(a)(iv) A description of the purposes of the entity as included in the Corporate Plan Mandatory Part 2
17AE(1)(b) An outline of the structure of the portfolio of the entity Portfolio departments—Mandatory Part 2
17AE(2) Where the outcomes and programs administered by the entity differ from any Portfolio Budget Statement, Portfolio Additional Estimates Statement or other portfolio estimates statement that was prepared for the entity for the period, include details of variation and reasons for change. If applicable, mandatory n/a
17AD(c) Report on the Performance of the entity
Annual performance statements
17AD(c)(i); 16F Annual performance statements in accordance with paragraph 39(1)(b) of the Act and section 16F of the Rule. Mandatory Part 5
17AD(c)(ii) Report on financial performance. Part 1 and Appendix A
17AF(1)(a) Discussion and analysis of financial performance. Mandatory Part 1
17AF(1)(b) A table summarising the total resources and total payments of the entity. Mandatory Appendix A
17AF(2) If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes, including: the cause of any operating loss of the entity; how the entity has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on future operation or financial results. If applicable, mandatory Part 1—if applicable
17AD(d) Management and Accountability Part 3
Corporate Governance
17AG(2)(a) Information on compliance with section 10 (fraud systems). Mandatory Part 3
17AG(2)(b)(i) A certification by accountable authority that fraud risk assessments and fraud control plans have been prepared. Mandatory Letter of Transmittal
17AG(2)(b)(ii) A certification by the accountable authority that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place. Mandatory Letter of Transmittal
17AG(2)(b)(iii) A certification by the accountable authority that all reasonable measures have been taken to deal appropriately with fraud relating to the entity. Mandatory Letter of Transmittal
17AG(2)(c) An outline of structures and processes in place for the entity to implement principles and objectives of corporate governance. Mandatory Part 3
17AG(2)(d)—(e) A statement of significant issues reported to Minister under paragraph 19(1)(e) of the Act that relates to non-compliance with Finance law and action taken to remedy non-compliance. If applicable, mandatory Letter of Transmittal—If applicable
External Scrutiny
17AG(3) Information on the most significant developments in external scrutiny and the entity's response to the scrutiny. Mandatory Part 3
17AG(3)(a) Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the entity. If applicable, mandatory Part 3
17AG(3)(b) Information on any reports on operations of the entity by the Auditor-General (other than report under section 43 of the Act), a Parliamentary Committee, or the Commonwealth Ombudsman. If applicable, mandatory Part 3
17AG(3)(c) Information on any capability reviews on the entity that were released during the period. If applicable, mandatory n/a
Management of Human Resources
17AG(4)(a) An assessment of the department's effectiveness in managing and developing employees to achieve entity objectives. Mandatory Part 3
17AG(4)(b) Statistics on the entity's APS employees on an ongoing and non-ongoing basis; including the following:
  • staffing classification level
  • full-time employees
  • part-time employees
  • gender
  • staff location
  • employees who identify as Indigenous
Mandatory Part 3
17AG(4)(c) Information on any enterprise agreements, individual flexibility arrangements, Australian workplace agreements, common law contracts and determinations under subsection 24(1) of the Public Service Act 1999. Mandatory Part 3
17AG(4)(c)(i) Information on the number of SES and non-SES employees covered by agreements etc. identified in paragraph 17AG(4)(c). Mandatory Part 3
17AG(4)(c)(ii) The salary ranges available for APS employees by classification level. Mandatory Part 3
17AG(4)(c)(iii) A description of non-salary benefits provided to employees. Mandatory Part 3
17AG(4)(d)(i) Information on the number of employees at each classification level who received performance pay. If applicable, Mandatory Part 3
17AG(4)(d)(ii) Information on aggregate amounts of performance pay at each classification level. If applicable, Mandatory Part 3
17AG(4)(d)(iii) Information on the average amount of performance payment, and range of such payments, at each classification level. If applicable, Mandatory Part 3
17AG(4)(d)(iv) Information on aggregate amount of performance payments. If applicable, Mandatory Part 3
Assets Management
17AG(5) An assessment of effectiveness of assets management where asset management is a significant part of the entity's activities. If applicable, mandatory Part 3
Purchasing
17AG(6) An assessment of entity performance against the Commonwealth Procurement Rules. Mandatory Appendix B
Consultants
17AG(7)(a) A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). Mandatory Appendix B
17AG(7)(b) A statement that “During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”. Mandatory Appendix B
17AG(7)(c) A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged. Mandatory Appendix B
17AG(7)(d) A statement that “Annual reports contain information about actual expenditure on contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website”. Mandatory Appendix B
Australian National Audit Office Access Clauses
17AG(8) If an entity entered into a contract with a value of more than $100,000 (inclusive of GST) and the contract did not provide the Auditor-General with access to the contractor's premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract. If applicable, mandatory Appendix B
Exempt Contracts
17AG(9) If an entity entered into a contract or there is a standing offer with a value greater than $10,000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the FOI Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters. If applicable, mandatory Appendix B
Small Business
17AG(10)(a) A statement that “[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the department of Finance's website”. Mandatory Appendix B
17AG(10)(b) An outline of the ways in which the procurement practices of the entity support small and medium enterprises. Mandatory Appendix B
17AG(10)(c) If the entity is considered by the department administered by the Finance Minister as material in nature—a statement that “[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury's website”. If applicable, mandatory Appendix B
Financial Statements
17AD(e) Inclusion of the annual financial statements in accordance with subsection 43(4) of the Act. Mandatory Part 6
17AD(f) Other Mandatory Information
17AH(1)(a)(i) If the entity conducted advertising campaigns, a statement that “During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [address of entity's website] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance's website”. If applicable, Mandatory Appendix B
17AH(1)(a)(ii) If the entity did not conduct advertising campaigns, a statement to that effect. If applicable, Mandatory Appendix B
17AH(1)(b) A statement that “Information on grants awarded to [name of entity] during [reporting period] is available at [address of entity's website].” If applicable, Mandatory Part 1
17AH(1)(c) Outline of mechanisms of disability reporting, including reference to website for further information. Mandatory Part 3
17AH(1)(d) Website reference to where the entity's Information Publication Scheme statement pursuant to Part II of FOI Act can be found. Mandatory Part 3
17AH(1)(e) Correction of material errors in previous annual report. If applicable, mandatory Appendix G
17AH(2) Information required by other legislation
Legal expenditure (paragraph 11.1(ba) of the Legal Services Directions 2017). Mandatory Part 3
Advertising and Market Research (section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns. Mandatory Appendix B
Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999). Mandatory Appendix C
Work health and safety (schedule 2, part 4 of the Work Health and Safety Act 2011). Mandatory Appendix D
Information required under:
  • paragraph 5.15(2) of the Airports (Environment Protection) Regulations 1997
  • section 29 of the Air Navigation Act 1920
  • section 20 of the Aircraft Noise Levy Collection Act 1995
Mandatory Appendix E
An annual report on the operation of the National Transport Act 2014, as required under section 94 of the National Land Transport Act. Mandatory Appendix F, Part 3 and Part 5

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Last Updated: 12 November, 2018