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Part 6: Reader Aids

This part provides explanations of terms and other information to assist readers in navigating the annual report.

Abbreviations and Acronyms

Abbreviations and Acronyms
ANAO Australian National Audit Office
APS Australian Public Service
COAG Council of Australian Governments
EL Executive Level
EPBC Act Environment Protection and Biodiversity Conservation Act 1999
FOI Act Freedom of Information Act 1982
ICT Information and communications technology
LGMF Local Government Ministers Forum
NISU National Integrity of Sport Unit
NPG National Portrait Gallery
PDV Post, digital and video effects
PMCH Act Protection of Movable Cultural Heritage Act 1986
RDA Regional Development Australia
RDAF Regional Development Australia Fund
SES Senior Executive Service

Glossary

A

Administered item

A component of a program.

Appropriation

An authorisation by parliament to spend moneys from the Consolidated Revenue Fund for a particular purpose.

Australian Government Reconstruction Inspectorate

An entity that was set up to provide assurance that value for money is obtained for the expenditure of both Australian Government and state funds during the recovery and reconstruction phases following natural disasters.

Australian National Audit Office access clauses

Non-mandatory standard access clauses that have been developed for inclusion within tender documentation and contracts to provide the Auditor-General and Australian Government agencies access to information held by contractors, including third-party subcontractors, for the purpose of audits.

AusTender

The website where Australian Government procurement information is published, including business opportunities, annual procurement plans and procurement contracts awarded.

C

Comcover

The Australian Government's general insurance fund. All Australian Government agencies are insured through Comcover.

Commonwealth Procurement Rules

Issued by the Finance Minister, the Commonwealth Procurement Rules are the core procurement policy framework within which agencies undertake their own procurement.

Corporate governance

The process by which agencies are directed and controlled. It is generally understood to encompass authority, accountability, stewardship, leadership, direction and control.

E

Enterprise agreement

An agreement made at enterprise level between employers and employees about terms and conditions of employment.

F

Financial Management and Accountability Act 1997

Sets out the financial management, accountability and audit obligations of agencies (including departments) that are financially part of the Australian Government (and form part of the general government sector).

G

Grant

Australian Government financial assistance as defined under regulations 3(A) 1 and 3A(2) of the Financial Management and Accountability Regulations 1997.

I

Indigenous repatriation

The return of Aboriginal and Torres Strait Islander artefacts or ancestral remains to their communities of origin.

M

Memorandum of understanding (MOU)

A written agreement between two or more parties that defines the working relationship, expectations and responsibilities of the parties.

P

Performance information

Evidence about performance that is collected and used systematically. Evidence may relate to appropriateness, effectiveness and efficiency. It may be about outcomes, factors that affect outcomes and what can be done to improve them.

Portfolio Budget Statements

A budget-related paper detailing budget initiatives and appropriations, by outcome and program, for each agency within a portfolio.

Potable water

Water that is safe for human consumption.

Program

An activity or group of activities that delivers benefits or services or transfers payments to individuals, industry or the community as a whole.

R

Regional Development Australia

A national network of 55 committees made up of local leaders who work with all levels of government, business and community groups to support the development of their regions. It is funded by the Australian Government and by state, territory and local governments in some jurisdictions.

Regional plan

An outline of priorities developed by each Regional Development Australia committee for their region, which guides the committee in their work to strengthen their communities.

Risk management

The culture, frameworks and structures that guide the effective management of potential opportunities and adverse effects. Risk management involves the systematic application of management policies, procedures and practices to the steps of identifying, analysing, evaluating, treating, monitoring and communicating risk.

Royal assent

The official consent that the Governor General, as the sovereign's representative in Australia, provides to a bill passed by parliament. Once a bill receives royal assent, it can become law.

List of Requirements

List of Requirements
Description Page number
Letter of transmittal i
Table of contents iii
Index 233
Glossary 225
Contact officer Inside sleeve
Internet home page address and internet address for report Inside sleeve
Review by secretary
Review by departmental secretary 2
Departmental overview
Role and functions 4
Organisational structure 68, 70
Outcome and program structure 5
Where outcome and program structures differ from Portfolio Budget Statements, Portfolio Additional Estimates Statements or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change N/A
Portfolio structure 72
Report on performance
Review of performance during the year in relation to programs and contribution to outcomes Outcome 1: 8–38 Outcome 2: 42–47 Outcome 3: 48–57 Outcome 4: 60–64
Actual performance in relation to deliverables and key performance indicators set out in Portfolio Budget Statements, Portfolio Additional Estimates Statements or other portfolio statements Outcome 1: 8–38 Outcome 2: 42–47 Outcome 3: 48–57 Outcome 4: 60–64
Where performance targets differ from the Portfolio Budget Statements or Portfolio Additional Estimates Statements, details of both former and new targets, and reasons for the change N/A
Narrative discussion and analysis of performance Outcome 1: 8–38 Outcome 2: 42–47 Outcome 3: 48–57 Outcome 4: 60–64
Trend information Outcome 1: 8–38 Outcome 2: 42–47 Outcome 3: 48–57 Outcome 4: 60–64
Social inclusion outcomes N/A
Performance against service charter customer service standards, complaints data, and the department’s response to complaints N/A
Discussion and analysis of the department’s financial performance 94
Discussion of any significant changes from the prior year, from budget or anticipated to have a significant impact on future operations 2
Agency resource statement and summary resource tables by outcomes 98
Management and accountability
Corporate governance
Agency heads are required to certify that their agency complies with the Commonwealth Fraud Control Guidelines i
Statement of the main corporate governance practices in place 74
External scrutiny
Significant developments in external scrutiny 77
Judicial decisions and decisions of administrative tribunals 78
Reports by the Auditor-General, a parliamentary committee or the Commonwealth Ombudsman 77
Management of human resources
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives 86
Statistics on staffing 86–88
Enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and Australian workplace agreements 90
Performance pay 89
Financial management
Assessment of effectiveness of assets management 85
Assessment of purchasing against core policies and principles 83
Consultancy and contract information, including:
  • summary statement detailing the number of new consultancy services contracts let during the year
  • the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST)
  • the number of ongoing consultancy contracts that were active in the reporting year
  • the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST)
  • a statement noting that information on contracts and consultancies is available through the AusTender website
84
Absence of provisions in contracts allowing access by the Auditor-General 83
Contracts exempt from the AusTender 84
Financial statements
Financial statements 105
Other mandatory information
Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011) 89
Advertising and Market Research (section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns 84
Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999) 214
Grant programs 85
Disability reporting—explicit and transparent reference to agency level information available through other reporting mechanisms 91
Information Publication Scheme statement 82
Spatial reporting—expenditure by program between regional and non regional Australia 95
Correction of material errors in the previous annual report Inside Cover
Agency resource statements and resources for outcomes 100–104
List of requirements 229

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