Appendix J - List of requirements

Requirement Section/page
Letter of transmittal Mandatory iii
Table of contents Mandatory v
Index Mandatory 229
Glossary Mandatory 226
Contact officer(s) Mandatory iv
Internet home page address and Internet address for report Mandatory iv
Review by Secretary Mandatory 2–8
Review by departmental secretary Mandatory 2–4
Overview of department's performance and financial results Suggested 5–8
Outlook for following year Suggested 4
Departmental Overview Mandatory 10–16
Role and functions Mandatory 10
Organisational structure Mandatory 12
Outcome and program structure Mandatory 14
Where outcome and program structures differ from PB Statements/PAES or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change Mandatory 13
Portfolio structure Mandatory for portfolio departments 15–16
Report on Performance Mandatory 18–88
Review of performance during the year in relation to programs and contribution to outcomes Mandatory See
Ch 3,4,5
Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements Mandatory See
Ch 3,4,5
Where performance targets differ from the PBS/ PAES, details of both former and new targets, and reasons for the change Mandatory n/a
Narrative discussion and analysis of performance Mandatory See
Ch 3,4,5
Trend information Mandatory See
Ch 3,4,5
Performance against service charter customer service standards, complaints data, and the department's response to complaints If applicable, mandatory 97
Discussion and analysis of the department's financial performance Mandatory 5–8,
Agency resource statement and summary resource tables by outcomes Mandatory See
App A
Management Accountability
Corporate Governance
Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines. Mandatory iii
Statement of the main corporate governance practices in place Mandatory 90
Names of the senior executive and their responsibilities Suggested 11
Senior management committees and their roles Suggested 91–92
Approach adopted to identifying areas of significant financial or operational risk Suggested 95
Policy and practices on the establishment and maintenance of appropriate ethical standards Suggested 96–97
How nature and amount of remuneration for SES officers is determined Suggested 102–103
External Scrutiny
Significant developments in external scrutiny Mandatory 97–99
Judicial decisions and decisions of administrative tribunals Mandatory 97
Reports by the Auditor-General, a Parliamentary Committee or the Commonwealth Ombudsman Mandatory 98
Management of Human Resources
Assessment of effectiveness in managing and developing human resources to achieve departmental objectives Mandatory 99–104
Training and development undertaken and its impact Suggested 100–101
Occupational health and safety performance Suggested See App F
Statistics on staffing Mandatory 100–104
Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs Mandatory 102–103
Performance pay Mandatory 102
Assets management
Assessment of effectiveness of assets management If applicable, mandatory 6
Assessment of purchasing against core policies and principles Mandatory See App B
The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website. Additional information as in Attachment D to be available on the Internet or published as an appendix to the report. Information must be presented in accordance with the pro forma as set out in Attachment D. Mandatory 117
Australian National Audit Office Access Clauses
Absence of provisions in contracts allowing access by the Auditor-General Mandatory 117
Exempt contracts
Contracts exempt from the AusTender Mandatory 117
Financial Statements
Financial Statements Mandatory 144–224
Other Mandatory Information
Occupational health and safety (section 74 of the Occupational Health and Safety Act 1991) Mandatory See App F
Freedom of information for the period 1 July 2010 to 30 April 2011 inclusive (see terms of subsection 8(1) of the Freedom of Information Act 1982 as it existed prior to 1 May 2011) Mandatory See App E
Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns Mandatory 118
Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999) Mandatory See App D
Grant programs Mandatory See App G
Disability reporting—explicit and transparent reference to agency level information available through other reporting mechanisms Mandatory See App C
Correction of material errors in previous annual report If applicable, mandatory n/a
List of Requirements Mandatory 140–142

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Last Updated: 29 October, 2014