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Parliamentary and Ministerial Services

A core element of the business of the Department is providing policy advice to the Government. As a result resources are used to provide Ministerial services to the Minister for Transport and Regional Services, the Minister for Regional Services, Territories and Local Government, and the Parliamentary Secretary to the Minister for Transport and Regional Services. In addition to the provision of policy advice, parliamentary services are also undertaken, including drafting responses to correspondence, drafting or responding to parliamentary questions, attending committee hearings, preparing speeches and presentations, and providing corporate support.

Performance indicators in the PBS require that Ministers and Ministers Offices be satisfied with the quality of Ministerial services, policy advice and legislation development.

The PBS target stipulates a 95 per cent level of satisfaction. In 200102 the Ministerial Offices recorded a 98.9 per cent level of satisfaction with the various types of advice sent to them. This represents an improvement over the previous years level of 96.7 per cent satisfaction. A breakdown of these figures can be found in the following Tables.

Table 7: Ministerial service performance assessment statistics, 1 July 2001 31 December 2001

Division
Satisfactory
Unsatisfactory Not
indicated
Total Unsatisfactory
(per cent)
Airports
290
3
71
364
1.03
Australian Transport
Safety Bureau
292
3
39
334
1.03
Aviation
293
4
65
362
1.37
Economic Research
and Environment
35
-
2
37
0.00
Land Transport
586
16
86
688
2.73
National Capital
Authority
61
-
3
64
0.00
Regional Services,
Development and
Local Government
602
5
93
700
0.83
Territories and
Regional Support
223
1
19
243
0.45
Cross-modal and
Maritime
87
1
13
101
1.15
Executive Services
Group
68
1
13
82
1.47
Business Group
22
-
1
23
0.00
Total
2559
34
405
2998
1.32

Table 8: Ministerial service performance assessment statistics following departmental restructure, 1 January 2002 30 June 2002

Division
Satisfactory
Unsatisfactory Not
indicated
Total Unsatisfactory
(per cent)
Executive
13
-
3
16
0.00
Aviation and
Airport Policy
380
7
122
509
1.84
Transport
Programmes
444
4
130
578
0.90
Information Services
and Executive
Services
27
-
2
29
0.00
Regional Policy
90
-
9
99
0.00
Transport Regulation
262
-
40
302
0.00
Regional
Programmes
361
2
82
445
0.55
Territories and
Local Government
286
1
57
344
0.35
Business Services
Division
27
-
5
32
0.00
Transport and
Infrastructure Policy
150
2
22
174
1.33
Economic Research
and Portfolio Policy
50
-
11
61
0.00
Total
2090
16
483
2589
0.76

Departmental
total for year
4649
50
888
5587
1.08

Other activities:

  • In 200102 the Department processed 8,059 pieces of Ministerial correspondence, prepared 213 draft responses to Parliamentary Questions on notice and answered 330 questions placed on notice during the Senate Estimates Committee hearings. A further 1,814 policy briefs and 188 meeting briefs and draft speeches were provided to the Ministers and Parliamentary Secretary in the course of the year.
  • Departmental officers attended various Parliamentary Committee hearings and several Senate Estimates Committee hearings. Officers represented the Ministers in a manner consistent with Government Guidelines on the Attendance of Public Servants before Parliamentary Committees.
  • The Department provided administrative services to the Ministers Offices including general purchasing support and the provision of four Departmental liaison officers (working full-time in the Ministers and Parliamentary Secretarys offices).
  • The Department administered 122 statutes in accordance with the guidelines set out in the Department of the Prime Minister and Cabinets Legislation Handbook.
  • Divisions prepared nine Cabinet Submissions in accordance with the Cabinet timetable and guidelines set out in Prime Minister and Cabinets Cabinet Handbook.
  • The Department provided formal comments on 144 Cabinet submissions from other Departments.

Reports tabled by parliamentary committees on matters relating to the Department

The following reports were tabled during 200102 by the Joint Standing Committee on National Capital and External Territories:

  • In the Pink or in the Red? Health Services on Norfolk Island
  • Risky Business: Inquiry into the tender process followed in the sale of the Christmas Island Casino.